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Privacy Policy

A legal disclaimer

Berlin German School (BGS) is committed to protecting the privacy and security of all personal information collected from students, parents/guardians, website users, and other stakeholders. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the Kenya Data Protection Act (DPA) 2019 and international best practices.

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1. Personal Data We Collect

We may collect the following information:

a) Identification Information

  • Full name

  • Date of birth/Age

  • National ID or Passport Number

  • KCSE Certificate details (when required)

b) Contact Information

  • Phone number

  • Email address

  • Postal/physical address

c) Academic and Training Information

  • Course enrollment details

  • Level progression and performance

  • Attendance records

d) Payment and Billing Information

  • Fees paid, payment method, transaction details

  • Billing address (if applicable)

e) Digital Interaction Data

  • Information submitted via website or digital forms

  • Device and browser data for website functionality and analytics

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2. How We Use Your Information

Your information is collected for legitimate educational and administrative purposes, including:

  • Course registration and enrollment management

  • Communication regarding schedules, progress, exams, and school updates

  • Issuance of receipts, invoices, and official documents

  • Academic assessment and certification

  • Compliance with regulatory requirements

  • Improving school services and online experience

  • Responding to inquiries or support requests

We do not sell, share, or misuse your data for unauthorized purposes.

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3. Legal Basis for Processing

We process personal data based on:

  • Consent provided during registration or interactions

  • Legal obligations set by education authorities and Kenyan laws

  • Legitimate interest to operate and improve our services

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4. Data Storage & Protection

We maintain strict data protection measures including:

  • Secure physical storage for printed records

  • Password-protected and encrypted digital systems

  • Access restricted to authorized personnel only

We take reasonable steps to prevent unauthorized access, loss, alteration, or misuse of personal data.

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5. Data Sharing and Disclosure

We may share your information only when necessary and lawful:

  • With regulatory or legal bodies when required

  • With service providers supporting school operations (e.g., communication systems)

  • For visa application or verification purposes only with your consent

No personal data will be shared with third parties for marketing without explicit permission.

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6. Data Retention

Personal data will be retained only for as long as necessary:

  • To fulfill the purpose of collection

  • To comply with statutory and audit obligations

  • To maintain academic records for verification

Upon expiry, data will be securely destroyed or anonymized.

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7. Your Rights

You have the right to:

  • Request access to your personal data

  • Correct or update inaccurate information

  • Withdraw consent where applicable

  • Request deletion of data, if legally permissible

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📍 Contact Information

Berlin German School (BGS)
Ngeka Center, Murang’a Town
2nd Floor, Right Wing, Office No. 210
📞 0791 471 969
📧 berlingermanschool@gmail.com

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